Choosing an Event Planner

Do you need to hire an event planner? It does not have to be difficult. Just follow these steps.

Know the objective of your event. Answer the questions who, what, when, where, how, and why before you consult a planner.

Know why you are hiring a planner. What services do you need a planner to provide? Will the planner choose the venue, send invitations, arrange entertainment or be present at the event?

How much will your event cost? Your planner can help you determine a budget.

Find a qualified planner by checking with professional affiliations or by asking the local chamber of commerce or hotel convention departments. Professional associations and organizations that use planners will know whom they trust.

Before choosing, interview a few. At first, be brief with your details. Focus on their expertise. Ask about experience and contingency plans. Listen to what they say. Then, provide details. Planners will ask questions. They need to know about your event.

It may be difficult, especially if your planner is from out-of-town, but it is important to meet your planner in person. Try to build rapport.

Check your planner’s references. Call past clients and read reviews.

After choosing your planner, listen to his ideas.

Ask for the planner’s total budget. Know all costs and fees up front.

Negotiate terms and review the fine print. Never sign a contract until you have had it examined by an attorney.

Confirm details. Check with suppliers and venues. Confirm that deposits are paid. Follow-through can prevent bad experiences.

Be prepared to fire or to rehire a planner. Patience is good, and misunderstandings happen, but be sure that you are receiving the services for which you pay.

If the planning process does not go well, find a new planner. If everything does go well, consider hiring the same planner for future events.

Twenty Three Layers is a full-service event planning firm based in NYC.

Whether a corporate function or personal celebration, their creativity, energy, attention to detail and demand for perfection will surpass your expectations.

Regardless of the function, Twenty Three Layers will leverage knowledge and creative inspiration to deliver extraordinary results.

There are many event planning companies in NYC. But there is only one Twenty Three Layers.